Excel Accessibility: Links

Use meaningful text for links. Don’t use the URL as the link text unless the worksheet is to be printed. Screen readers are able to list all of the links in a worksheet, so it’s helpful to have unique, meaningful names for each link in a worksheet.

The Hyperlink option is located in the Links area of the Insert tab.

Excel 2016 Insert tab highlighting the Links option

You may insert a hyperlink by using the Hyperlink option and adding the link in the Edit Hyperlink dialog box. (Alternately, if you’ve already typed your hyperlink, right click on your selected hyperlink > Edit Hyperlink > Text to display.)

Excel2016InsertHyperlinkDialog

Type your meaningful text in the Text to display area.

Also, add a ScreenTip in the Edit Hyperlink dialog box. This works similarly to alt text for images.

Excel2016SetHyperlinkScreenTip

The Text to display controls what’s visually written on the workbook and the text that will appear and be voiced in a links list by a screen reader. The ScreenTip controls what you see when you hover over the link with your mouse and will also be accessible to a screen reader.

Example hyperlinks:

Don’t do this: Click here for Victoria College’s website

Do this instead: Victoria College’s websiteNext week, we return to the Page Layout Ribbon Tab and talk about viewing options.

 

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