Accessible Presentations – Lists, Columns & Line Spacing

Lists

Always use true numbered (ordered) and/or bulleted (unordered) lists. (Never use “lists” created by tabbing with images, etc.)

For Bullets: Go to Home > Paragraph area of the Home ribbon > Bullets.

For Numbering: Go to Home > Paragraph area of the Home ribbon > Numbering.

Screenshot of PPT 2013 Home ribbon Paragraph area with Bullets and Numbering options highlighted

To add a sub-level to the list, just click Tab to indent or use the Increase Indent option: Go to Home > Paragraph > Increase Indent.

To go back a sub-level, just press Shift + Tab and it will move your list item back a level. Or, use the Decrease Indent option: Go to Home > Paragraph > Decrease Indent.

Columns

Always use true Columns. (Never use “columns” created by tabbing.)

Depending on the situation, you may want to use a different slide layout instead of columns.

Type your text first and then highlight the text you want to be in columns.

Go to Home > Paragraph > Columns:

Screenshot of PPT 2013 Home ribbon Paragraph area with Columns options highlighted

You’ll be able to choose 1, 2 or 3 columns from the dropdown menu. If you need more, choose the More Columns option, and then choose how many columns you need.

Screenshot of PPT 2013 Columns Number and Spacing dialog box

Line spacing

Screen readers may interpret extra spaces, tabs and/or empty paragraphs as “blanks” which causes confusion. If you need to add some more white space, you can adjust your indents and spacing using the Line Spacing option in the Paragraph area of the Home Ribbon.

Screenshot of PPT 2013 Home ribbon Paragraph area with Line Spacing Options highlighted

In the Paragraph dialog box, choose values as needed to adjust alignment, indents, spacing.

Screenshot of PPT 2013 Paragraph dialog box

Come back as we tackle accessible Illustrations and Images over the next two weeks.

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