Accessible Documents – Hyperlinks

Use meaningful text for links. Don’t use the URL as the link text unless the document is to be printed. (If you have a longer document with lots of URLs, you may want to add the URLs as footnotes or endnotes so that you don’t have URLs in the main text.) Screen readers are able to list all of the links in a document, so it’s helpful to have unique, meaningful names for each link in a document.

The Hyperlink option is located in the Links area of the Insert tab.

Screenshot of Word 2013 Insert tab with the Hyperlink option highlighted in the Links areaYou may insert a hyperlink by using the Hyperlink option and adding the link in the Edit Hyperlink dialog box. (Alternately, if you’ve already typed your hyperlink, right click on your selected hyperlink > Edit Hyperlink > Text to display.)

Screenshot of Word 2013 Edit Hyperlink dialog boxType your meaningful text in the Text to display area.

Also, add a ScreenTip in the Edit Hyperlink dialog box. This works similarly to alt text for images.

Screenshot of Word 2013 Edit Hyperlink dialog box with Set Hyperlink ScreenTip dialog boxThe Text to display controls what’s visually written on the document and the text that will appear and be voiced in a links list by a screen reader. The ScreenTip controls what you see when you hover over the link with your mouse and will also be accessible to a screen reader.

Example hyperlinks:

 

 

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