Accessible Documents – Styles Continued

Modifying Styles

I love working with Styles, and I especially appreciate the ability to easily modify them.

The quickest way to modify your styles in a single document is to right click on Normal (or other Styles options, such as Heading 1) in Styles and choose Modify.

Screenshot of Word 2013 Styles Ribbon with Normal right clicked with Modify option highlightedIn the Modify Style dialog, adjust your formatting as needed.

Screenshot of Word 2013 Modify Style dialog boxThe Format button at the left bottom corner of the dialog box provides more advanced options for modification. For example, if you don’t want a heading to be in all caps, click on the Format button > Font > Uncheck all caps in the Effects area.

Saving Styles

You can create your own personal Styles, but use caution!

If you have a certain look you want to achieve for multiple documents that’s different from the built-in Style Sets, Theme Colors & Fonts, and Paragraph Spacing, it’s possible. However, be careful that you don’t choose colors with too little contrast and/or fonts that are less readable. Feel free to enlarge the font size of headings and other text elements! Word offers a good variety of built-in colors and fonts. Explore what’s available, and you’ll probably find those you like! Use common sense even with the built-in options – if you’re having a tough time seeing/reading your document, others will have difficulty, too!

To create a new Style: Go to Home > Styles > Create a Style:

Screenshot of Word 2013 Styles options with Create a Style highlightedThe Create New Style from Formatting dialog box has a Modify option.

Screenshot of Word 2013 Create New Style from Formatting dialog box with Modify option highlighedThis allows you to customize your styles.

Screenshot of Word 2013 Create New Style from Formatting dialog box

Templates – a few notes

Once you’ve chosen your Theme, Styles and an accessible page layout that you would like to use again, it may be a good idea to create a template. Your office may want to use a template to keep certain documents uniform, too.

Templates can be saved with text and images or with no text. Once you have all of your settings the way you want them, you’ll want to save the template.

Go to File > Save As > Save as type > Choose Word Template.

Be sure you save the template in a location where you can find it again.

Screenshot of Word 2013 Save As dialog box with Save as Type: Word Template .dotx option highlightedThen, to use the template for a new document: File > New > Personal > Choose your template

Screenshot of Word 2013 New document option with Personal option highlighted

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